General board meeting software enables board members to perform a lot of the governance process online. One feature you should look for is the capability to record meetings, prepare detailed voting reports and obtain eSignatures. Some portals also provide video conferencing, which aids to keep the meetings more enjoyable for all participants.
In addition to meeting management, general board software should include features that allow for easy sharing of documents and collaboration. This can boost the efficiency of directors as well as improve board engagement as both are vital foundations of good governance. It is crucial to ensure that the platform can support various formats for files. This will help directors avoid having to manually forward attachments and emails or create multiple copies of files.
The software should also allow for the use of highlighting and annotation tools. These tools can help highlight important parts of the documents and ensure that everyone who is present at a meeting understands the subject matter being discussed. It’s also important that the software permits attendees to prove their opinions or raise any issues that they might face by using specific sections from the documents in question. This will save time during the meeting trying to clarify things.
Software should be available in versions for desktops, tablet, and mobile. This allows all board members to access the information and plan meetings, regardless of their location or what device they are using. Some solutions also provide print-friendly formatting for those who prefer to use paper or do not want to work with screens for long periods of time.
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