The importance of taking minutes of board meetings is often not considered. Whether they are an official record or just an organizational tool, minutes make sure that all decisions click and actions from the meeting are documented. They also assist in enforcing corporate and director responsibility.
This is why it is crucial that the process of creating minutes is clearly defined. Although there are a variety of different ways to make minutes, the most efficient way to take the time to create them is by using a program which allows for quick and efficient recording when the board is in session. This kind of technology can reduce the time needed to write minutes and can assist in ensuring that all the necessary information is captured.
The goal of board meeting minutes is to provide an objective and factual report of the meeting, without making statements or expressing opinions. This can be a challenge when the mood is high or the board is divided. It is therefore crucial that the person taking minutes can separate their own opinions and feelings with the opinions of the board members as they take notes.
To aid in this, Bowie recommends that board secretaries adhere to a consistent format for recording the minutes of meetings. This will allow for a more efficient process of the process of recording minutes so that the board has more time to discuss issues and answer questions. She recommends that any changes to the minutes be clearly documented so that board members can verify that they have been updated and reflect accurate, current information.
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